7 Time Management Strategies for WordPress-eneurs

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Hey there, solo WordPress-eneur!

If you’re running your own WordPress business, you know just how hectic things can get. One minute you’re tweaking a client’s site design, the next you’re hunting down the perfect plugin, then you have a meeting, and before you know it, the day is done.

Time management? More like time madness.

But don’t worry, I’ve got you covered.

Today, we’ll dive into 7 actionable strategies that can help you reclaim your day and run your WordPress business like a pro.

Prioritize Tasks with the Eisenhower Matrix

Ever felt overwhelmed by a never-ending to-do list? Enter the Eisenhower Matrix. This nifty tool helps you sort tasks by urgency and importance. Imagine dividing your tasks into four boxes:

  • Urgent and Important: These are your fire alarms. Deal with them now.
  • Important but Not Urgent: Plan for these tasks. They’re your long-term winners.
  • Urgent but Not Important: Delegate if you can.
  • Not Urgent and Not Important: Trash ’em.

Say you’ve got a site update that’s critical for security (urgent and important), updating your portfolio (important but not urgent), an unexpected call from a client (urgent but not important), and checking out new themes just for fun (not urgent and not important).

Filter all of those based on the Eisenhower Matrix and you’ll know where to focus.

Quick tip: Digital tools like Trello and Asana can make using the Eisenhower Matrix a breeze. Drag and drop your tasks, and you’re set.

Set Clear, Achievable Goals

Without clear goals, it’s like driving without a map. You might move, but who knows where you’ll end up? Set SMART goals – Specific, Measurable, Achievable, Relevant, Time-bound.

For example, if you’re working on a new blog post:

  • Specific: Draft a blog post about email marketing.
  • Measurable: 1,500 words.
  • Achievable: Write 300 words a day for 5 days.
  • Relevant: It’s for your upcoming email marketing series.
  • Time-bound: Complete in one week.

Break it all down. Working on a new plugin? Plan the design one day, the code the next, and testing on the third. It’s all about bits and pieces.

Utilize Automation Tools

Why do it manually if you can automate it? WordPress offers some automation tools to save you time. Think scheduling posts, automating backups, or autoposting to social media.

For example:

  • Jetpack: Schedules posts, handles backups, and more.
  • Hootsuite: Automates social media posts. Connect and forget.
  • WPForms: Automate form entries directly into your email marketing tool or CRM.

Set it up once and let it run. Automation is your silent, tireless helper.

And those are just automation tools plugged directly to WordPress. There are many more tools that automate almost anything you want online and also integrate with WordPress.

A good rule of thumb is to have one solid API-based automation platform (like Zapier, or Pabbly if you like Lifetime deals) and one solid RPA (Robotic Process Automation) platform like Robomotion or ZeroWork. ZeroWork is currently my favorite.

With one of each of those you can automate pretty much anything these days with barely touching any code.

Stick to a Content Calendar

Ever found yourself scrambling for a blog post idea last minute? That’s where a content calendar saves the day. Planning your content in advance is the easy part. The hard part is sticking to your schedule.

Grab a basic calendar template – even Google Calendar works. Mark down when you’ll draft, edit, and publish. Say goodbye to last-minute rushes and hello to stress-free content creation.

Batch Similar Tasks

Batching is a game-changer. Instead of switching tasks and losing focus, group similar tasks together.

Imagine writing three blog posts in one sitting. Once you get into the writing groove, it’ll flow. The same goes for updates – batch those plugin updates in one go. You focus better, work faster, and switch contexts less.

Schedule “Focus Time” Blocks

Carve out chunks of time where you do nothing but focus. It’s called time-blocking. No emails, no distractions – just pure, concentrated work.

Use Google Calendar or Focus Booster to block out these periods. Maybe from 9 AM to 11 AM, you’re all in on site design. Next block? Content writing.

Set rules. No checking emails. No phone. Just pure focus. You’ll be amazed at how much you can get done.

Learn to Say No and Delegate

Here’s the truth: You can’t do it all. At times, you’ll need to say no. It’s about maintaining focus on what matters most.

Delegate tasks that don’t need your touch. Graphic design? Hire a freelancer on Upwork or Fiverr. Content writing? There are plenty of skilled writers who can help.

Trust me, freeing up your time for high-impact work can take your business to the next level.

Before you delegate you may also want to do a little research to see if there are automation tools out there that can help with the tasks you want off your desk.

Wrap Up

There you have it – seven time management strategies to boost your solo WordPress game. Start small. Pick one strategy and run with it. Test, tweak, and find what works best for you.

Remember, time is your most valuable resource. Spend it wisely. And hey, share your own time management tips in the comments below! Let’s learn from each other.

Happy managing and happy WordPress-ing!

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